Safe & the City ("We") are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the UK General Data Protection Regulation (the “UK GDPR”).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person.
Data protection legislation – Means the data protection legislation enforce in the UK from time to time and includes the Data Protection 2018 (as amended) and the UK General Data Protection Regulation (UK GDPR).
Categories of data: Personal data and special categories of personal data
Personal data - The UK GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of UK GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The UK GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of UK GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - Means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - Means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Gary Devenay is the Chief Technology Officer of Safe & the City and also the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: gary[at]safeandthecity.com. For all data matters contact Gary Devenay on gary[at]safeandthecity.com.
We use your personal data for the purpose of using the Products and associated services or data gathered by Safe & the City while providing the Products.
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal data including name, job title, email address, telephone number, billing address and other publicly available information including but not limited to social media.
Our lawful basis for processing your general personal data include:
☐ Consent of the data subject;
☐ Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract
☐ Processing necessary for compliance with a legal obligation
☐ Processing necessary to protect the vital interests of a data subject or another person
☐ Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
☐ Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject.
Your personal data will be treated as strictly confidential, and will be shared only with members of the Safe & the City team in order to perform obligations of our terms of engagement.
We keep your personal data for no longer then reasonably necessary for a period of our terms of engagement to continue to provide our services. After termination of our agreement, we maintain personal details for a period of 48 months in order to offer any new products and services of interest and/or safeguard against any legal claims.
You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will limit our ability to offer our product and services to the individual and organisation.
We use IT service providers who operate from the US to process your information, so your information will be transferred outside the European Economic Area ("EEA"). We will only do so if adequate protection measures are in place in compliance with data protection legislation. We use the following protection measures:
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We do not use any form of automated decision making in our business in relation to your personal data.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact our Data Protection Officer on gary[at]safeandthecity.com.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.